AIEmployee4Me respects your privacy and treats data as a responsibility, not an asset. This Privacy Policy explains how we collect, use, store, and protect information when you visit our website or use our services.
By using our website or services, you agree to the practices described below.
1. Information We Collect
We collect only the information necessary to operate and support our services.
Information You Provide Directly
This may include:
-Business name
-Contact name
-Email address
-Phone number
-Business hours and services
-Booking or scheduling preferences
-Information submitted through forms, chat, or setup intake
-End-User Communication Data (On Behalf of Clients)
When providing managed communication services, we may process:
-Phone call metadata (time, duration, routing)
-Call recordings or transcripts (where enabled)
-SMS and message content
-Website chat conversations
-Social media messages (where connected)
-Appointment and scheduling information
-Technical & Usage Data
-Message and call volumes
-System usage levels
-Error logs and performance data
2. How We Use Information
Information is used only to:
-Operate and maintain the AIEmployee4Me system
-Respond to inbound calls and messages
-Support appointment booking and notifications
-Route conversations appropriately
-Monitor system reliability and performance
-Provide customer support
-Enforce usage limits and billing accuracy
We do not:
-Sell or rent data
-Market to your customers
-Build unrelated products
-Train public AI models using your data
-Profile individuals outside of the client’s business purpose
3. AI Processing Disclosure
AIEmployee4Me uses artificial intelligence to assist with:
-Answering calls and messages
-Responding to common questions
-Collecting basic information
-Booking appointments
-Routing conversations
AI operates within predefined rules and does not make independent business decisions.
AI interactions may be reviewed internally for:
-Quality control
-Accuracy
-System improvement
AIEmployee4Me does not represent AI as human and does not guarantee perfect accuracy.
4. Data Ownership
Clients retain ownership of their business information, customer conversations, and appointment data.
AIEmployee4Me retains ownership of system architecture, workflows, automation logic, AI prompts, and internal configurations.
This policy does not grant ownership of the system itself.
5. Data Sharing & Third-Party Services
AIEmployee4Me relies on trusted third-party platforms (such as messaging, telephony, and AI infrastructure providers) to deliver services.
Data may be processed by these platforms only to:
-Deliver the contracted service
-Maintain system functionality
-We do not sell, rent, or share data for advertising purposes.
6. Data Retention
We retain data only as long as necessary to:
-Provide services
-Meet operational needs
-Comply with platform or legal requirements
When a client relationship ends:
-Systems are deactivated
-Access is revoked
-Data retention follows platform and regulatory requirements
We do not guarantee indefinite data storage after termination.
7. Security Practices
We take reasonable measures to protect information, including:
-Access controls
-Secure authentication practices
-Limited internal access
-Platform-level security safeguards
No system is perfectly secure. By using our services, you acknowledge and accept this risk.
8. Client Responsibilities
Clients are responsible for:
-Notifying end users that AI-assisted communication may be used
-Obtaining required consent for call recording or messaging
-Ensuring compliance with applicable local, state, and federal laws
AIEmployee4Me does not provide legal or regulatory compliance advice.
9. Policy Updates
This Privacy Policy may be updated periodically. Any changes will be reflected on this page.
Continued use of our website or services constitutes acceptance of the current policy.
10. Contact
If you have questions about this Privacy Policy, you may contact us at:
